The quality of your board meetings is contingent on the amount of work participants take on prior you could check here https://protectednetwork.org/optimizing-strategic-planning-with-ma-data-rooms/ to each meeting. Meetings held online can be more productive and efficient if participants prepare. A well-prepared group is more likely to stick to the agenda and not get sidetracked.
It’s crucial to communicate clearly to board members from remote locations what they are expected to do in meetings. For instance, it’s a good idea to remind them to silence themselves and only speak when they’re requested to speak. This stops people from speaking over each other or leaving a meeting not feeling heard. It is also essential for the convener to ask participants if they require assistance with a technology problem before starting.
Include the rules of virtual meetings in the orientation for board members materials to ensure everyone knows what to expect prior to and after the meeting. For instance, it’s crucial to communicate the agenda in advance and to follow up with the participants a day or morning before the meeting to confirm the details, then provide them with the link to the meeting or Zoom in a second time and remind participants of any other meeting preferences (such as asking attendees to be in an area with no distractions). It is also recommended to include a placeholder for executive sessions to each agenda item and include this at the start of the meeting to avoid confusion regarding whether there will be an executive session or not.