Workflow management rules are the set of procedures and guidelines that define how workflows are managed. They define the steps that should be completed and when. This lets the process follow the most efficient method. When a business https://managingworkflow.org/2021/12/11/how-to-use-business-process-optimization-to-improve-your-workflow-management/ uses an organized workflow to automate its most repetitive and routine tasks, it frees employees’ time to concentrate on more strategic projects.
Workflows can be built in many formats to fit any project. For example an orderly workflow is one in which the next step is not able to begin until the previous task is completed. This is a common workflow in expense management, where reimbursement of employees requires receipts to be submitted and payment authorization.
A state-machine workflow is a series of activities on a work product that are performed in a predetermined order, with each step shifting the work product into different allowed states such as “being written” or “completed”. State-machine workflows may also include additional rules like if-this, then-that conditional logic, which determines the flow of the process.
Parallel workflows enable multiple steps to be carried out simultaneously to achieve a goal, for example, processing and sending a garment to a client once the company confirms that it’s available. All of these can be automated using workflow software.
With the right workflow management tools it’s simple to create and manage structured processes to improve productivity, accountability and efficiency. By streamlining communication and ensuring that team members have clear understanding of their duties and the responsibilities of each, managers can prevent confusion that causes delays and loss of momentum in crucial projects.